How to Track Equipment Maintenance Using the Barcode Maintenance Tracking Software

A Barcode Management System in Maintenance is used to uniquely identify, track, and manage assets, spare parts, tools, and consumables throughout their entire maintenance lifecycle. It is a core feature of modern CMMS / EAM solutions—especially useful in manufacturing, utilities, facilities, and fleet maintenance.

Managing tool and equipment inventory is a major concern to any company. Where are the tools? Who has the equipment? These are questions that are keys to productivity and profitability. Just as important is the need to keep tools and equipment in good working order. Barcode tool tracking systems like Fast Maintenance from General Data include the capability to track the maintenance of equipment as well as the location of each. Incorporating durable permanently applied barcodes to tools along with a simple to use maintenance function in the tool tracking software is the easiest way to record maintenance activity. Fast Barcode Maintenance Tracking Software has the following simple to use steps to accurately record the maintenance performed on tools and equipment.

Barcode inventory tracking for complete control

• Reduce the time required to locate items
• Optimize your inventory by monitoring which items are used most or least
• See the age of your assets to retire old products or create maintenance schedules
• Quickly process each transaction will a couple scans
• Hold each user responsible for all the items they use

Where Barcodes Are Used in Maintenance

🏭 Asset Management

• Unique barcode for each machine
• Scan to view:
  • Asset history
  • Breakdown & PM records
  • MTTR / MTBF
  • Warranty / AMC details
• Faster asset identification on shop floor

🔩 Spare Parts & Inventory Control

• Barcode on every spare part
• Track:
  • Stock-in / Stock-out
  • Minimum & reorder levels
  • Consumption per asset
  • Expiry (lubricants, chemicals)
• Prevent stock mismatch and over-ordering

🛠 Preventive & Breakdown Maintenance

• Technician scans asset barcode
• System auto-loads:
  • Maintenance checklist
  • SOPs & manuals
  • Open work orders
• Scan spare parts to issue against work order

🔁 Asset Repair & Movement Tracking

• Barcode used for:
  • Dispatch to vendor for repair
  • Receiving after repair
  • Tracking repair history & cost
• Full traceability of asset movement

🧾 Calibration & Tool Management

• Barcode-based tracking of:
  • Calibration due dates
  • Tool usage history
  • Compliance records
• Automatic alerts for overdue calibration