Warranty & AMC tracking for spares ensures that spare parts replaced, stocked, or issued are covered under supplier warranty or AMC, helping reduce repeat purchase cost, avoid paid repairs, and maintain full traceability.
Why Warranty / AMC Tracking for Spares Is Important
- Prevents unnecessary repurchase of defective spares
- Enables free replacement within warranty period
- Improves supplier accountability
- Controls maintenance & inventory cost
- Supports audit & compliance
What to Track for Each Spare
Spare Identification
- Spare part code / Barcode / QR
- Description & category
- Compatible machine / asset
Warranty Details
- Warranty start date (GRN date)
- Warranty end date
- Warranty type (replacement / repair)
- Warranty period (months / hours / cycles)
AMC Details (If Applicable)
- AMC start & end date
- Coverage scope (repair / replacement)
- SLA & turnaround time
- Service provider
Supplier Information
- Supplier / OEM name
- Purchase order reference
- Invoice number
Warranty / AMC Tracking Workflow
- Spare received in store (GRN)
- Warranty period auto-calculated
- Spare issued to machine/work order
- Warranty status linked to usage
- Failure detected within warranty
- Claim raised to supplier
- Replacement / repair received
- Warranty history updated
Alerts & Notifications
- Warranty expiring soon (30/60/90 days)
- AMC expiry alert
- Claim pending / overdue alert
- SLA breach notification
Inventory Software Features
- Auto warranty tagging on GRN
- Serial-number-level tracking (for critical spares)
- Color-coded warranty status
- Claim management module
- Warranty cost saving report
Useful Reports
- Spares under warranty list
- Expired warranty spares
- Warranty claim success rate
- Cost saved via warranty replacements